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Finance / Business Support Administrator

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Job description

We have an exciting opportunity for a finance / business support / business support team member.

The position is to work with the Contracts Manager and Director in a supporting role to ensure all bookkeeping and accounts are up to date on Xero, materials and resources are ordered, annual returns maintained, vehicles, HR and other construction admin jobs.

Essential are good accounts, payroll, construction, communication, admin and IT skills. The role is office based.

Must be highly motivated, self-starter and have experience of administration, ideally within a building/construction company, have excellent negotiation skills and knowledge of building products and the industry. Skills to include experience in XERO, Word, Excel, Outlook.

Accounts / Bookkeeping

The primary role will be to perform the bookkeeping duties within the office which includes

  • Maintaining Xero
  • Processing of incoming invoices from suppliers and subcontractors and dealing with queries
  • Chasing payments from clients
  • Creating draft client invoices ready for submission on completion of works or valuations
  • Construction Industry Scheme (CIS) submission
  • VAT returns
  • Bank reconciliation
  • Monthly payroll
  • Weekly reports for director
  • Processing expenses
  • Making online payments
  • Deal with setting up and queries from sub contractors on HS Direct
  • Communication with company accountant
  • Any other book keeping duties required

Project Specific

  • Ensure OneNote checklists are kept up to date
  • Customer care
  • Liaise with clients during projects


  • Keep weekly timesheets up to date
  • HR duties recording holidays and sickness
  • Work with operatives to identify items needed in advance
  • Manage requests for info
  • Manage whatsapp groups responding to info as requested
  • Manage payroll
  • Managing vehicles
  • Managing all Health and Safety policies


  • Set up new subcontractors
  • Maintain good working relationships with contractors and suppliers
  • Get 3 prices for all materials, labour and plant plus negotiate rates
  • Create and issue POs from XERO

Misc & Administration

  • Maintain and undertake various regular monthly and annual reports and returns
  • Reconciling purchase invoices, delivery notes and invoices and forward for processing.
  • Answering phone
  • Appointment making
  • Post, filing
  • Collect, process and check timesheets from weekly / fortnightly paid staff
  • Deal with incoming emails – keep filed orderly for others to find
  • Maintain tool register
  • Supporting Contracts Manager and assisting with all enquiries

Essential Skills

  • Construction industry
  • Communication
  • Admin
  • IT
  • XERO accounts
  • Word
  • Excel
  • Outlook

This is a new role so perfect for a self-starter, must have experience in the construction industry.

Job Types: Full-time, Permanent

Pay: £27,000.00-£32,000.00 per year


  • Additional leave
  • Casual dress
  • Company pension
  • Free parking
  • On-site parking
  • Private medical insurance


  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Chelmsford: reliably commute or plan to relocate before starting work (required)


  • Construction: 3 years (required)
  • Bookkeeping: 5 years (required)
  • Xero: 5 years (required)
  • office manager: 5 years (required)

Work Location: In person


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